2019 Parish Council Minutes of Meetings

CARRINGTON PARISH COUNCIL 
2 Frith Bank BOSTON PE22 7BA – 07770 927309

MINUTES TAKEN BY THE CLERK AT THE ANNUAL MEETING OF CARRINGTON PARISH COUNCIL, WHICH WAS HELD ON TUESDAY 28TH MAY 2019 IN CARRINGTON VILLAGE HALL COMMENCING AT 7.00PM AFTER THE CLOSE OF THE ANNUAL PARISH MEETING 

PRESENT: Cllr. K. Rundle, Cllr. T. Morgan, Cllr. J. Hayes and the clerk, Mrs V Clark.

Also present: 5 members of public

1.   To elect a Chairman for the ensuring year 2019/20

   On proposal from Cllr. J Hayes seconded by Cllr. T Morgan, all resolved that Cllr. K Rundle be elected at chairman for the ensuring year

2.   Signing of the Declaration of Acceptance of Office by the Chairman to be witnessed by the Proper Officer

   Cllr. K. Rundle signed the formal declaration of acceptance of office of Chairman, which was countersigned by the Parish Clerk, Mrs V Clark as Proper Officer of the Council

3.   To elect a Vice-Chairman for the ensuring year 2019/20 and receive the Declaration of Acceptance of Office from the Vice Chairman

   On proposal from Cllr. J Hayes seconded by Cllr. K Rundle all resolved that Cllr. T Morgan be appointed as Vice Chairman for the ensuring year.

4.   To receive signed Declarations of Acceptance of Office from all Councillors

   Mrs V Clark as Proper Officer of the Council witnessed and countersigned all members signing the formal declaration of acceptance of office

5.   Co-option to fill vacant seats on the Parish Council and signing of Declarations of Acceptance of Office and Code of Conduct

   All members, Ms Ducker & Mr Wells were asked if they had any questions before the co-option, there were no questions asked.

   On proposal from Cllr. T Morgan seconded by Cllr. K Rundle all resolved to co-opt Ms Tracie Ducker & Mr Eric Wells onto Carrington Parish Council; they were then invited to join the other members at the table. 

   Mrs V Clark as Proper Officer of the Council witnessed and countersigned the new councillors signing the formal declaration of acceptance of office and gave them a map of the parish & Code of Conduct

IT WAS RESOLVED TO CLOSE THE MEETING AT 7.05PM FOR THE PUBLIC FORUM

6.   Public Forum - to resolve to suspend the meeting for a maximum of 10 minutes to allow members of the public to ask questions or make short statements to the council

   A resident enquired about the forthcoming speed limit reduction

IT WAS RESOLVED TO RE-OPEN THE MEETING AT 7.10PM

7.   Apologies for absence to receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting

   Apologies with reasons were received from Cllr. A. Paul, on Proposal from Cllr. J Hayes seconded by Cllr. T Morgan all resolved to accept the reasons given

8.   Declarations of interest (if any) to receive declarations of interest under the localism act 2011 – being any pecuniary interest in agenda items not previously recorded on members’ register of interests

   None received 

9.   Representatives of Outside Bodies - to appoint representatives for outside bodies for the ensuring year

   Representatives were appointed for The War Memorial, Village Hall, Town Hall, Park United & the Parochial Church Council

10.   Notes of the parish council meeting held on 26th March 2019 - to resolve as a correct record and to authorise the Chairman to sign the official minutes

   On proposal by Cllr. T Morgan seconded by Cllr. J Hayes all resolved to accept them as a correct record of the meeting and the chairman signed them

11.   Clerks report on outstanding matters

a)   Newsletter

   On hold until emergency plan is approved

b)   Emergency plan

ACTION: The clerk to arrange the next meeting with the emergency officer

c)   Overgrown land next to house in occupation land

   Proposed plans have been received; the next stage will be consultation

ACTION: 

   The clerk to contact the Community Led Facilitator regarding setting a date for the consultation

   The clerk to advertise it on Facebook & the website

d)   Defibrillator information

   After discussion it was proposed by Cllr. K Rundle seconded by Cllr. E Wells all resolved that the Town Hall would be the best place for one & that it should be purchased from LIVES

ACTION: 

   The clerk to ask the Town Hall Committee for permission to have the defibrillator installed to the roadside, outside of the porch.

   To find funding for the remainder of monies needed

e)   Land registry 

   Cllr. K Rundle and the clerk found the information needed so a land registry search is not needed at this time.

12.   Planning – Town and Country Planning Act 1990 - to consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council

a)   S/029/00253/19 White House Farm, Carrington Road, Frithville – Erection of an Agricultural grain store & provision of hardstanding – Full Planning permission with 4 conditions

b)   S/029/00568/19 Hartlands, Hakerley Bridge, Frithville – extension and alterations to existing outbuildings to form a utility room – Full planning permission with 3 conditions

13.   Financial Matters – Previously sent to Councillors, resolve as correct and authorise payments

a)   Bank statement as of 30TH April 2019 - £15,730.86

b)   Cash book as of 7/5/2019 - £15,730.86

   All members have previously received a copy of the bank statement and cashbook 

c)   Payments to be approved 

d)   Audit papers and exemption certificate

   All members had previously received copies of the audit papers

On proposal by Cllr. J Hayes seconded by Cllr. T Morgan all resolved that the bank statement & cash book are correct, to approve all payments and that the audit papers are correctly filled in. The chairman and the clerk as Responsible Financial Officer signed the audit papers.

ACTION:

   The clerk to post the audit papers on the website 

   The clerk to email the exemption papers to the auditors

   The clerk to post the notice of public rights on the website

14.   Highways - www.lincolnshire.gov.uk or 01522 782070 to report highway defects

a)   Paperwork for ‘gateways’ near Beeches Lane – not yet received

b)   Blocked drain – ref no. 101000255599 Main Rd New Bolingbroke near entrance to land in front of Town Hall

ACTION:

   The clerk to get an update from highways on allowing gateways and what the next stage is

   The clerk to report the drain again

Lincolnshire County Council

a)   Road closures

   No further closures received to date

b)   Proposed 50mph speed limit extension

ACTION: The clerk to find out an approximate date for the speed reductions

15.   East Lindsey District Council

a)   Street light update

ACTION: 

   The clerk to look back at the old minute books for information on the light on the green.

   The clerk to contact ELDC to find out about the lamp at the entrance of the former highway’s depot PE22 7LD in New Bolingbroke 

16.   Correspondence, events & parish matters

a)   Report on Parish Land

ACTION: The clerk to liaise with Cllrs. Rundle, Hayes & Wells to meet at the play area

b)   Cycle event route 26th May 2019

Next meetings – the next meetings of Carrington Parish Council

Press and residents are welcome to these meetings and can make short statements at 7pm;

THE MEETING WAS CLOSED AT 7.40PM