April 2024 DRAFT Minutes
CARRINGTON and NEW BOLINGBROKE TOWN COUNCIL
2 Frith Bank
BOSTON
PE22 7BA
Town Mayor: Councillor Ken Rundle
Deputy Mayor: Councillor Eric Wells
Town Clerk: Mrs Victoria Clark
Email: cnbtowncouncil@gmail.com
Minutes taken by the Town Clerk, Mrs Victoria Clark, at the Meeting of Carrington and New Bolingbroke Town Council, which was held on Tuesday 30 April 2024, in New Bolingbroke Town Hall commencing at 7.00pm
Present: Councillors Ken Rundle (Town Mayor), Eric Wells (Deputy Town Mayor), Richard Wiggall and the Clerk.
Also Present: Mr Mike Forward (Co-opted member)
Public forum:
No public in attendance
The meeting opened at: 19:03
1. Mayor’s welcome:
Councillor Rundle welcomed those attending
2. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting
Apologies with reasons were given to the Clerk from Councillor Tim Morgan and Andy Paul, on proposal from Councillor Wells, seconded by Councillor Wiggall and with no objections, all resolved to accept the reasons given
3. Co-option: To co-opt possible members and witness the signing of the acceptance of office (letter of request received)
The Members of the council had received correspondence from Mr Mike Forward, explaining his reasons for wanting to join the Town Council.
Members and Mr Forward had no questions.
On proposal from Councillor Wiggall, seconded by Councillor Wells and with no objections, all resolved to co-opt Mr Mike Forward onto Carrington and New Bolingbroke Town Council; Mr Forward was invited to join the other members at the table.
Mrs V Clark as Proper Officer of the Council witnessed and counter signed Mr Forward signing the formal declaration of acceptance of office.
4. Declarations of interest (if any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests
No declarations were made
5. Notes of the Parish Council meeting held on 12 March 2023
To resolve as a correct record and to authorise the Chairman to sign the official minutes
On proposal from Councillor Wiggall, seconded by Councillor Forward and with no objections, all resolved to accept the minutes as a correct record and gave permission for the Mayor to sign them
6. Financial matters: Previously sent to Councillors, to resolve as correct and authorise payments
a) Bank balance as of 31 March 2024 £14,390.48
b) To receive the cash book to 31 March 2024
c) To discuss Internal Audit report
d) To approve AGAR exemption certificate
e) To discuss and approve the Annual Governance Statement
f) To discuss and approve the Annual Accounting Statement
g) To approve the end of year bank reconciliation
h) To discuss and approve asset register
All members had received the above paperwork for consideration well in advance of the meeting and each one was discussed
On proposal from Councillor Forward, seconded by Councillor Wiggall and with no objections, all resolved to accept and agree the above figures and statements
i) To receive payments for approval, paid and due
26 March – Knights Professional Works related to Land Dispute £468.00
22 April Carrington Village Hall: 6 x Hire of hall 2024-25 £150.00
22 April New Bolingbroke Town Hall: 4 x Hall Hire 2024-25 £90.00
22 April LALC: Annual Membership 2024-25 £175.26
22 April LALC: Annual Training Scheme 2024-25 £132.00
Knights Professional Part of April £708 + VAT
V Clark – Amazon Printer ink £32.68
Adjustment: Knights professional invoice totalled £792.00 not the previously estimated £708 + VAT
Late in: Mr J Jackson Internal Audit £120.00
On proposal from Councillor Wiggall, seconded by Councillor Wells and with no objections, all resolved to approve the payments
Payments In: ELDC 1st Precept payment £7,500
7. Planning: Town and Country Planning Act 1990. To consider and make observations on all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by the district council. To include those received from the date of this notice and the day on the meeting
No planning applications received
8. FixMyStreet, Lincolnshire County Council and East Lindsey
a) Update on damaged foot lamp #2 and the connection of the new column
The stump of the damaged foot lamp has been removed
This will be taken off the agenda
b) Resurfacing of footpaths – Update
Some footpaths have been edged as a temporary measure until the resurfacing which highways have scheduled for 2025-26
Some areas were not edged so the Clerk will request that these are dealt with
c) Reducing the 60mph speed limit to connect both 50mph and reduction through New Bolingbroke
As yet no update from highways has been given regarding the assessment
9. Clerk’s reports, outstanding matters and new matters
a) Village Gates and sign for New Bolingbroke: Update
The Clerk has a site visit with highways on Friday 3 May at 9am
b) Telephone Kiosk: Usage as a micro museum of the area. To receive any updates
The leader of this project is creating a timeline and will soon meet a consultant on site for advice on ideal ways to showcase the information.
10. Information, reports and correspondence
a) Ownership of The Green: To receive updates
The ownership will go back to the council once legal work has been completed
Delegated powers to the Clerk to pay the invoices within a week were extended until further notice unless there is an objection from a member of the council.
b) Notice board for Carrington Village Hall: Update
An ideal site was agreed between the hall & the council however the Chairman will check with the hall committee for an alternative site should the tree roots course a problem.
11. Adopt updated Accessibility notice on website on proposal from Councillor Wells, seconded by Councillor Wiggall and with no objections, all resolved to accept the notice for the website
12. Adopt updated Privacy Notice on website on proposal from Councillor Forward, seconded by Councillor Wiggall and with no objections, all resolved that this had been reviewed and was fit for purpose.
The Clerk will check with the webmaster re altering the statement
13. Next meetings:
Tuesday 21 May Annual Parish Meeting (Residents) Carrington Village Hall 6pm
Directly followed by the Annual Meeting of the Town Council
Tuesday 25 June New Bolingbroke Town Hall
The meeting was closed at: 20:07